Identity information
A proposed onboarding file identifies the exact legal entity, authorised representative, business role and relevant transaction contacts. Similar names and trading styles should not be treated as interchangeable.
Role verification
The buyer, seller, operator, logistics provider and any payment intermediary should each have a defined role. The file should establish why each party is involved and what authority supports that role.
Information protection
Only necessary information should be requested through verified channels. This concept collects no identity documents, banking information or customer records and creates no onboarding approval.
Build a reviewable file
For this topic, retain the proposed scope, its source documents, responsible parties and unresolved questions together. Mark each item as proposed, received, verified or superseded so the status remains visible to reviewers.
- Exact legal entity and site, where relevant.
- Source and date of each material statement.
- Authorised issuer or reviewer for each decision.
- Outstanding evidence and the person responsible for obtaining it.
These are editorial planning prompts. They do not replace facility procedures, technical assessment, legal advice or regulatory requirements applicable to an actual transaction.









